For dental practices · HIPAA-readyBooks & manages appointments
An AI receptionist that answers & books appointments 24/7.
Trained on your practice · services, insurance, hours, fee schedule. Aivastark answers patients in your voice, checks live calendar availability, and books appointments before the next office on Google picks up.
HIPAA-ready
Calendar synced
Live in 5 minutes
N
24/7Northlake Dental
Booking live
N
Hi 👋 I'm your AI receptionist · ask me anything or book a visit.
I need a cleaning. Tue after 4pm if possible.
N
Checking calendar…
Type a question or book…
Powered by Aivastark
★ Conversion engine
Captures every booking. Manages your calendar.
Aivastark isn't a chatbot that takes messages · it's a receptionist that books real appointments into your real calendar, qualifies the patient, and sends the confirmation.
Real-time
Instant booking qualification.
Patient asks → AI confirms date, time, reason, insurance → checks live availability → sends confirmation link. Zero back-and-forth.
🦷Reason for visitCleaning + exam
🕓Preferred timeTue after 4pm
✓InsuranceDelta Dental PPO · in-network
📅Slot reservedTue 4:30 PM · Dr. Patel
Two-way sync
Calendar sync magic.
Every booking flows straight into your practice management system. Real-time availability prevents double-booking.
Dentrix Ascendlive
Open Dentallive
Google Calendarlive
Eaglesoftroadmap
Curve Dentalroadmap
Bidirectional · changes sync both ways
Self-service
Smart reschedules & reminders.
Patients reschedule via SMS or chat. AI handles conflict detection and offers next-best slots. Practices report up to 40% fewer no-shows.
Can I move my Thu 9am to next week?
Sure · Thu Apr 4 at 9:00 AM or Fri Apr 5 at 11:30 AM are open.
Thursday works
MOVEDConfirmed for Thu Apr 4, 9:00 AM. Reminder text sent.
SMS · chat · web link↓ 40% no-shows
Most teams go live by tomorrow morning.
No card required · HIPAA-ready · Calendar synced in 5 minutes
Real patient questions
The questions your front desk hears every day.
Trained on your fee schedule, hours, services, and FAQ · your agent answers them accurately, in your voice, before the patient calls a competitor.
Insurance8:42 AM
Do you take Delta Dental PPO?
Yes · we're in-network with Delta Dental PPO. Cleanings and exams are typically covered at 100% for diagnostic and preventive. Want me to confirm your specific benefits?
Emergency9:17 AM
I chipped a tooth. Can I come in today?
I'm sorry · that sounds painful. Dr. Patel has emergency slots at 11:30 AM and 3:00 PM today. Which works? I'll text directions once you confirm.
Recall11:03 AM
When is my next cleaning due?
Your last cleaning was March 14. We recommend booking your next one in early September. Shall I send a few available times?
Multilingual1:28 PM
¿Hablan español? Necesito una cita.
Sí, hablamos español. Tenemos disponibilidad este jueves a las 10:00 AM o viernes a las 2:00 PM. ¿Cuál prefiere?
What you get
Built for the way dental practices actually run.
After-hours
Turn after-hours inquiries into booked appointments.
47% of new-patient inquiries arrive after 5 PM. Aivastark answers, qualifies, and books them · before the next office on Google picks up.
9:47 PMCleaning · booked Tue 4:30 PMBOOKED
11:23 PMInsurance question · answered, no callback
1:14 AMEmergency triage · routed to on-call line
5:32 AMReschedule · moved to Thu 9:00 AMBOOKED
live · 24/7 coverage2 booked overnight
Calendar ops
Appointment management on autopilot.
Handles reschedules, cancellations, and reminders so your front desk isn't on the phone all day. Conflict detection prevents double-bookings.
📅
Reschedule
Patient self-serves via SMS or chat
🔔
Reminders
Automated 24h-before SMS, then 2h-before
❌
Cancellations
Slot freed; waitlist notified instantly
⚡
Emergencies
Routed to on-call line by rules you set
Accurate
Insurance & pricing answers, sourced from you.
Pulls from your fee schedule and carrier list · never hallucinated. If it doesn't know, it escalates instead of inventing.
Delta Dentalin-network
Cignain-network
Aetnaout-of-network
MetLifein-network
Guardianin-network
Unitedout-of-network
synced from your CSV0 hallucinations
Trust
Built for patient data, end-to-end.
Calendar data never exposed to third parties. Automatic audit logs for every booking. PII redacted before it reaches the model.
HIPAA-ready
BAA on Enterprise.
PII redaction
Stripped before LLM.
End-to-end encrypted
Appointment data at rest & in transit.
EU residency
Frankfurt region.
SOC 2 Type II
Audit on request.
Audit logs
Every booking, sourced.
Before & after
How Aivastark changes the work day.
Scenario
Without Aivastark
With Aivastark
After-hours appointment request
withoutPatient calls back Monday · or doesn't
withAI books instantly, sends confirmation
Insurance + booking question
withoutFront desk tied up; patient on hold
withAI answers and books simultaneously
Patient wants to reschedule
withoutPhone tag with the front desk
withSelf-reschedule via SMS or chat
Calendar conflicts
withoutManual back-and-forth, occasional double-bookings
withReal-time availability prevents conflicts
Spanish-speaking patient
withoutWait for bilingual staff or lose the lead
withAI replies natively in 80+ languages
No-show reminders
withoutManual call-around the day before
withAutomated SMS · 35% fewer no-shows
Practices are booking more patients
The numbers dentists actually care about.
47%
of new-patient inquiries happen after office hours
↓35%
no-show rate after automated reminders
<5 min
median setup time from sign-up to live widget
24/7
answers patients, books appointments, sends confirmations
"Recovered 23 lost leads last month that used to go to the next office on Google. The booking flow just works."
Janice R.
Practice Manager · Midwest Family Dental
"Patients love the instant confirmation. We dropped our no-show rate by a third in the first two months."
Dr. M. Patterson
Owner · Patterson Dental NYC
"Setup took an afternoon. By the next morning the bot had already booked four cleanings overnight."
Dr. S. Patel
Owner · Northlake Dental
For dental practices
Booking questions, answered honestly.
Will my calendar get double-booked?
No. Aivastark reads availability from your calendar in real time before offering a slot, and writes the booking back the moment the patient confirms. If two patients try for the same slot in the same second, only the first lands · the second is automatically offered the next available time.
What if my calendar is full?
The AI offers the next two or three available slots, in order of best fit to the patient's stated preference. If nothing matches, it can place them on a waitlist that triggers an automatic outreach when a slot opens.
Can patients reschedule themselves?
Yes · through SMS, the chat widget, or a web link in their confirmation email. The AI handles conflict detection, finds the next-best slot, frees the old one, and notifies anyone on the waitlist. No front-desk phone call required.
How does it handle emergency appointments?
Configurable. You can route any message matching emergency keywords ("chipped tooth", "swelling", "can't sleep from pain") to your on-call line, flag it for immediate front-desk attention, or surface dedicated emergency slots reserved on your calendar.
What if the AI doesn't understand a patient's request?
It says so honestly · never invents an answer · and escalates to your team with the full conversation thread attached. You see exactly what the patient asked, what the AI tried, and where it got stuck.
Can it integrate with Dentrix, Open Dental, or Eaglesoft?
Live integrations available for Dentrix Ascend, Open Dental, and Google Calendar today. Eaglesoft and Curve Dental are on the roadmap. For unsupported systems, Aivastark captures qualified appointment requests with date/time/insurance/reason and sends them to your front desk via email, SMS, or Slack.
Is the chat HIPAA-compliant?
Yes. PII is redacted before it reaches the model and never used for training. A Business Associate Agreement (BAA) is available on Enterprise. Conversation and appointment data are encrypted end-to-end, calendar data is never exposed to third parties, and automatic audit logs cover every booking. Data can stay in the US or EU region of your choice and be auto-purged after 30 days.
Will it actually know my office hours and services?
Yes. Point Aivastark at your practice website, paste in your fee schedule and insurance list, or upload a PDF of your services. It indexes everything in under five minutes and stays in sync as you update it.
What happens with after-hours leads?
Every conversation is logged with patient name, contact info, and the question they asked. New-patient inquiries are tagged and surfaced first thing in the morning. Emergency triage messages route to your on-call line based on rules you set.
Do I have to upload patient records to set it up?
No, and you shouldn't. Aivastark only needs your public-facing info · services, hours, location, fee schedule, insurance list, FAQs. Patient records stay in your practice management system where they belong.
Can it actually book appointments directly?
It collects the request · desired date, time, reason for visit, insurance · and pushes it to your front desk in real time. For practices using compatible scheduling APIs, full auto-booking is available on Growth and Enterprise. Either way, no patient calls go unanswered.
Does it work in Spanish and other languages?
Yes. 80+ languages auto-detected, with strong accuracy in Spanish, French, Mandarin, Portuguese, and Vietnamese · common patient languages in US dental practices. Set a tone per language so the Spanish version sounds as natural as the English.
How long does it take to set up?
Median across our customers is under 5 minutes. Paste your website URL, upload your fee schedule, drop the embed snippet on your site. We have a free tier · try it before you talk to anyone.
Most teams go live by tomorrow morning
Launch your AI receptionist + booking.
Patients booking themselves overnight. Your front desk doing actual dentistry by 9am.
HIPAA-ready·Calendar synced·Live in 5 minutes