Aivastark
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HighLevel CRM sync

The GoHighLevel WhatsApp AI chatbot that tags and files your leads.

Aivastark's AI agent answers customers on WhatsApp, Instagram, Facebook Messenger, Telegram and your website. Each lead it captures lands in your HighLevel sub-account as a contact, tagged aivastark-lead and hot, warm or cold, with a note that links back to the whole chat. Pick a pipeline and it opens an opportunity too.

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  • HighLevel sync from the Starter plan
  • 7-day trial on paid plans
  • Replies in 80+ languages
A man in glasses and a grey sweater makes a phone call at a white desk with an open laptopGoHighLevel connected

Aivastark inboxGoHighLevel

  • Tagged HighLevel contacts
  • Opportunity in your pipeline
  • A link back to the chat

What is a GoHighLevel WhatsApp AI chatbot?

A GoHighLevel WhatsApp AI chatbot answers customers on WhatsApp in plain language and records each lead in HighLevel, so the follow-up happens in the CRM your team already runs. Aivastark does this as a separate AI agent, connected to your sub-account with a Private Integration token.

The agent answers from your own website, files and FAQs on WhatsApp, Instagram, Messenger, Telegram and your website. Every lead it captures becomes a tagged HighLevel contact with a note and, if you choose, an opportunity in your pipeline.

C

Coastline Lettings

Replies on WhatsApp · any hour

WhatsApp

  1. Hi! Is the 2-bed in Bondi still available?

  2. It is. The Bondi two-bedroom is available from 1 March at $1,150 a week. Would you like an agent to call you about an inspection?

  3. Yes please, I'm Lena. Saturdays suit me best.

  4. Thanks, Lena. I've passed your details to the team, and someone will call you to arrange a Saturday inspection.

Illustrative conversation with a fictional agency. WhatsApp is on Starter; the lead goes to HighLevel as a tagged contact.
In this example chat

What the agent did, while nobody was at the desk

  • Tagged HighLevel contacts
  • Opportunity in your pipeline
  • A link back to the chat

What Aivastark does on GoHighLevel

  • Tags your workflows can use

    Every lead is tagged aivastark-lead plus intent-hot, intent-warm or intent-cold, so a HighLevel workflow can start from it.

  • An opportunity, if you want one

    Choose a pipeline and stage, and each new lead opens an opportunity named after what the customer asked for.

  • The chat one click away

    The note on the contact has the chat summary, the form answers and a link to the full conversation in Aivastark.

Features

What lands in HighLevel from each conversation

01

WhatsApp, Instagram and website leads as HighLevel contacts

When a customer asks to be contacted, the agent takes their details in the chat and saves the lead. Aivastark then creates or updates the contact in your sub-account, with HighLevel's own duplicate rules deciding whether it is new, and sets its source to Aivastark chat.

  • WhatsApp: the customer's number becomes the contact's phone, so nobody has to ask for an email.
  • Instagram, Messenger and Telegram: the agent asks for an email or a phone number before it saves the lead.
  • Tags: aivastark-lead, plus intent-hot, intent-warm or intent-cold from the lead's score.

Instagram DMs

Example

  1. Anything in Surry Hills under $900 a week?

  2. Yes, a one-bedroom at $860 a week. What's the best email or number for an agent to reach you on?

  3. tom.b@example.com

  4. Lead saved · tagged aivastark-lead and intent-warm
The same tags from every channel.
02

An opportunity in the pipeline you choose

Opportunities are off until you pick a pipeline. Once you do, each new lead also opens one in the stage you chose, named after the person and what they asked for, so the card on the board says what the lead wants.

  • Pick the pipeline and stage under Leads → Settings → Where leads go, once Check connection has listed them.
  • A key without the opportunity scopes still delivers contacts, tags and notes.

Pipeline · Lettings

Example
Lena – 2-bed in Bondi, from 1 MarchStage: New enquiryOpened
Tom – 1-bed in Surry Hills under $900Stage: New enquiryOpened

Off by default

Opportunities open only once you pick a pipeline. Contacts, tags and notes arrive either way.

Each card is named after what the customer asked for.
03

Tickets on the contact, and HighLevel left in charge

HighLevel has no ticket object, so a ticket the agent opens lands on the customer's contact: tagged aivastark-ticket, with the ticket and a link to the chat in a note. Each later status change adds a one-line note, and a new ticket can open an opportunity in a pipeline you choose.

  • Each project connects to a sub-account by its Location ID. White-labelled HighLevel works the same way.
  • Push-only: nothing changed in HighLevel flows back to Aivastark.
  • Conversations stay in the Aivastark inbox; they aren't added to HighLevel's Conversations.

CRM sync · HighLevel

Example
Location IDPasted once
LeadsContact · tags · note
TicketsNote on the contact
OpportunitiesIn the pipeline you pick
Changes made in HighLevelNot read back
White-labelled HighLevel connects the same way.
Setup

Connect HighLevel in four steps

  1. 1

    Create a Private Integration

    In the HighLevel sub-account, open Settings → Private Integrations and create one named Aivastark with View Contacts and Edit Contacts, plus View and Edit Opportunities if you want opportunities.

  2. 2

    Paste the token and Location ID

    In Aivastark, open Tickets → Settings → CRM sync and choose HighLevel. Paste the token, and the Location ID: the code after /location/ in your HighLevel address bar.

  3. 3

    Send leads to HighLevel

    Under Leads → Settings → Where leads go, pick HighLevel and press Check connection. It confirms the key works for that sub-account and lists your pipelines.

  4. 4

    Pick a pipeline, or don't

    Choose a pipeline and stage to open an opportunity for each new lead, or leave it on contact only.

Start free →Read the setup guides
Know before you start

Before you connect GoHighLevel

What is sent, and what isn't

  • Sent: a contact for each lead, its tags, and a note with the chat summary, the form answers and a link to the chat.
  • Sent if you pick a pipeline: an opportunity in the stage you chose.
  • Sent if you sync tickets: each ticket as a note on the requester's contact, tagged aivastark-ticket.
  • Not sent: the messages themselves. The conversation is answered and kept in Aivastark.
  • Not read back: HighLevel is push-only, so changes made there don't flow back to Aivastark.

Which plan includes it

HighLevel is connected under Tickets → Settings → CRM sync, which is on Starter and above, and WhatsApp, Instagram, Messenger and Telegram start on Starter too. Paid plans start with a 7-day trial.

One CRM per project

Each project sends its leads to one CRM: HighLevel or HubSpot. The same lead can also go to your own webhook and to an email list at the same time.

Next to HighLevel's own tools

Aivastark doesn't replace HighLevel's CRM, pipelines or workflows; it answers the conversation and hands HighLevel the result. Tags are where the two meet: a workflow that starts on intent-hot can alert a rep or start a follow-up.

The agent books meetings in Google Calendar or Cal.com, or sends a one-time Calendly link. It doesn't book into HighLevel calendars.

FAQ

Questions about Aivastark on GoHighLevel

Does Aivastark integrate with GoHighLevel?

Yes. Aivastark pushes the leads its AI agent captures into a HighLevel sub-account as tagged contacts with a note, and can open an opportunity in a pipeline you choose. You connect it with a Private Integration token and the sub-account's Location ID, on Starter and above.

Can the AI answer WhatsApp and send the lead to HighLevel?

Yes. Aivastark connects your WhatsApp number through Meta's WhatsApp Business Platform and answers it, and each lead becomes a HighLevel contact with the customer's WhatsApp number as its phone. The chat summary and a link to the conversation go in a note on that contact.

Do the WhatsApp chats show up in HighLevel Conversations?

No. The conversation is answered and kept in the Aivastark inbox. HighLevel receives the contact, its tags, a note with a link back to the chat, and an opportunity if you set a pipeline.

Is Aivastark an alternative to HighLevel's AI chatbot?

It can be used as one. Aivastark is a separate AI agent that answers on WhatsApp, Instagram, Messenger, Telegram and your website, and writes each lead into HighLevel. It doesn't replace HighLevel's CRM, pipelines or workflows; it feeds them.

Which tags does it add?

Every lead is tagged aivastark-lead, plus intent-hot, intent-warm or intent-cold from its score. Tickets are tagged aivastark-ticket. A HighLevel workflow can start from any of these tags.

Does it work with white-labelled HighLevel?

Yes. A white-labelled HighLevel account uses the same API, so it connects the same way: a Private Integration token and the Location ID of the sub-account.

Can it book appointments in HighLevel calendars?

No. The agent books meetings in Google Calendar or Cal.com, or sends a one-time Calendly link. HighLevel receives the lead as a contact, and your team or a workflow takes it from there.

Which plan do I need?

Starter or above. HighLevel is connected under Tickets → Settings → CRM sync, which starts on Starter, as do WhatsApp, Instagram, Messenger and Telegram. Paid plans start with a 7-day trial.

Integrations

Works well with GoHighLevel

All integrations

Related reading

Let the AI answer. Let HighLevel follow up.

  • HighLevel sync from the Starter plan
  • 7-day trial on paid plans
  • Replies in 80+ languages
Start freeAll integrations